Course Setup (9:15–10:15 AM)

Slots: 6

• Set up cones, arrows, signs

• Help set up tables & water station

• Keep pathways clear

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Check-In & Bib Handout (10:00–11:00 AM)

Slots: 6

• Welcome runners

• Look up names

• Hand out bibs

• Accept $2 cash/card payments

• Direct families to the start line

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Course Marshals (11:00–11:45 AM)

Slots: 5

• Stand at assigned route checkpoints

• Guide runners

• Monitor safety and report concerns

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Crossing Helpers (11:00–11:45 AM)

Slots: 4

• Assist at street crossings

• Support safe crossings

• Work alongside police (police direct traffic)

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Water Station (11:00–11:45 AM)

Slots: 6

• Pour water cups

• Distribute to runners

• Clean area after last runner passes

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Face Painting (10:30 AM–12:00 PM)

Slots: 2

• Provide simple face painting

• Keep brushes/supplies clean

 

First Aid Table (10:30 AM–12:00 PM)

Slots: 2 – CPR/First Aid Certified Only

• Provide basic first aid

• Contact PTO leads or staff for help

• Call 911 only if necessary

 

Course Sweep / Last-Runner Buddy (11:00–11:45 AM)

Slots: 2

• Walk/jog behind the last runner

• Ensure no one is left behind

• Report issues to PTO leads

 

Finish Line Crew (11:15 AM–12:00 PM)

Slots: 4

• Manage finish chute

• Record simple finishing times

• Hand out ribbons/medals

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Photographer (10:30 AM–12:00 PM)

Slots: 2

• Capture start, finish, and candid moments

• Avoid children who opt out

• Upload pictures to PTO shared folder

• Do not post to personal social media

 

Cleanup Crew (12:00–12:30 PM)

Slots: 6

• Collect cones, tables, trash

• Reset event area

• Return all items to PTO Tent

 

Police Support – Donut & Coffee Pickup (10:00 AM)

Slots: 1

• Pick up donuts and coffee for onsite officers

• Deliver by 10:30 AM

• PTO reimburses/provides funds

 

Mascot Performer (10:30 AM–12:00 PM)

Slots: 1

• Wear Eagle mascot suit

• Greet families, wave, pose for photos

• Move slowly and take breaks every 15–20 minutes

 

Mascot Helper (10:30 AM–12:00 PM)

Slots: 1

• Stay with mascot at all times

• Guide safely around crowds

• Help with breaks, hydration, visibility

 

PTO Booth Information Guide (10:00 AM–12:00 PM)

Slots: 1–2

• Answer questions

• Direct families to event areas

• Help with overflow check-in

• Provide membership info

• Support volunteers checking in

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Booth volunteers should know:

• Event schedule

• Course map

• Restroom locations

• Lost child protocol

• Role locations

 

Payment Handling at Booth:

• Square POS

• Tablet

• Cash box

 

Used for:

• $2 runner admission

• Raffle tickets

• Donations

Devices/cash remain at PTO tent.